Office Coordinator (City Centre Offices)
We are currently looking for a calm, self-sufficient, and dynamic individual to join a varied Office Administrator role working for a national company in gorgeous offices based in the heart of Birmingham city centre. This position is ideal for someone who enjoys working in a fast-paced, professional, and creative environment where no two days are the same.
As one of the first faces of the company, you will play a key role in delivering a welcoming and professional experience to visitors, clients, and colleagues while supporting the wider team across a variety of administrative and coordination tasks. We are ideally looking for someone with previous experience within administration, coordination, or customer-facing roles who demonstrates a proactive, can-do attitude and is willing to go above and beyond to support the business.
Key Responsibilities
- Acting as the first point of contact for the business, managing incoming calls, correspondence, and greeting guests in a professional and welcoming manner
- Booking and coordinating meeting rooms for clients and colleagues
- Coordinating and supporting the delivery of internal and external events when required
- Supporting directors with ongoing projects, providing updates, and assisting with administrative coordination
- Assisting with the creation and distribution of internal and external communications
- Arranging international travel when required
- Managing office supplies, stock levels, and facilities to ensure the smooth day-to-day running of the office
- Preparing and organising monthly project documentation alongside line managers
- Supporting the onboarding process for new starters, helping to create a positive and seamless experience
- Building and maintaining strong relationships with key stakeholders
- Providing general administrative support across the wider team
Requirements
- Previous experience within an administration, coordination, or customer-facing role
- Excellent organisational skills with the ability to multitask effectively
- Strong teamwork and communication skills
- Confidence when dealing with guests, clients, and senior stakeholders
- Ability to remain calm and adaptable in a fast-paced environment
- Proficiency in Microsoft Office and Outlook
- Ability to handle tasks with confidentiality and discretion
- A welcoming, professional, and proactive personality
Previous experience within a professional services environment would be advantageous
Call Kieran @ Katie Bard for more information on 0121_633_4443 or apply now to be considered.
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