Gateway to Growth - Front Office & Business Support Coordinator
Looking for a new and exciting opportunity? Join one of our clients as a Receptionist!
Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers, Customer Service Representatives, and Digital Marketing Officers. We provide both permanent and interim contracts.
Introduction:
Our client is a prestigious company in the heart of Brussels, looking for a committed person to join their dynamic team. You will be the first point of contact for guests and represent the company firsthand. Your position will combine both Reception duties and Office Assistant responsibilities, as you will stay busy supporting the team in various ways.
Your responsibilities:
- Act as the first point of contact for guests, ensuring a warm welcome and assisting them throughout their visit
- Handle incoming telephone calls, routing them appropriately and responding to general inquiries
- Coordinate meeting logistics, including room preparation, catering arrangements, and setup of virtual meeting tools
- Ensure meeting spaces are reset and maintained following use
- Contribute to the smooth day-to-day running of the office by managing supplies
- Oversee inventory of office materials and ensure office equipment is operational
- Manage incoming and outgoing mail, parcels, and deliveries
- Prepare and assemble presentation materials and marketing documents
- Assist colleagues by maintaining and updating records within internal systems or databases
- Provide occasional administrative backup, including scheduling and travel arrangements
- Communicate with stakeholders via email
- Support the organization of internal and external events, including sending invitations and monitoring attendance
- Take responsibility for maintaining the office plants and space
- Coordinate with building management or reception on facility-related matters
Your profile:
This position involves regular interaction with external stakeholders. The ideal candidate will:
- Demonstrate strong interpersonal and communication skills across different levels of seniority
- Handle sensitive information with discretion and professionalism
- Be confident in managing phone interactions with tact and good judgment
- Be proficient in standard office software (e.g. Microsoft Office)
- Show a collaborative mindset and willingness to support colleagues when needed
- Have excellent written and spoken English; knowledge of additional languages such as French or Dutch is an advantage
We offer:
- A permanent, full-time position
- A competitive compensation package with a great benefit package including lunch vouchers, pension plan, health/hospitalization/dental insurance, eco-cheques, public transport allowance, mobile calling plan, and bonuses
- Opportunities for development and progression inside the company
Interested?
Apply by sending your CV to the recruitment consultant Lotta Blomqvist at bl@excel-interim.com or call her at +326465050
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