Office Manager/PA– Boutique Finance – London - £50,000 - £55,000 + excellent benefits
Boutique Investment Management firm with stunning offices in central London require an experienced Office Manager/PA. You will report into the Business Services Manager who is extremely encouraging and supportive. Your role will be to help ensure the office runs smoothly along with providing Team PA support to 10 within the Investment Management team who are very well established, intelligent and appreciate a proactive, highly organised, efficient team player, happy to work autonomously and add value wherever is needed. You will also provide ad-hoc support to three within the Management team (CFO, COO and Legal Counsel).
The ideal candidate will have at least 3-5 years + previous Office Management and PA experience, be used to working in a high end boutique culture (ideally Finance). You will be office based 5 days, hours are 9-5pm with flexibility when required for breakfast meetings or to receive deliveries (8.45am). The offices beautiful, newly refurbished with a very calm, sleek feel which provides a positive working environment. You will be based front of house therefore will get to know clients and all staff really well, being the first point of contact, helping all to feel welcome and building an instant rapport.
Employee wellbeing is very much a core value culturally who offer an extensive benefits package including discretionary bonuses, wellbeing events for all staff, fortnightly massages, free breakfast on Fridays, free fruit, company wide events, 10% pension, BUPA, private health and private travel insurance.
Key duties:
Office Management duties:
• Efficient daily office/operational management to ensure the office runs smoothly
• Providing a professional working environment at all times for colleagues and clients
• Liaising with and managing suppliers/contractors/building management regarding supplies
• Ensuring meeting rooms are prepped with correct equipment and refreshments
• Coordinate visitor access with building security and provide refreshments when required
• Being the main point of contact for any administration/operational enquiries for the team
• Act as Office Fire Marshal and First Aider
• Managing compliance and safety
• Manage the office inbox, incoming calls, deliveries and courier arrangements
PA duties:
• PA support to the investment team of 10 and Management team of 3 (ad hoc support)
• Extensive diary management
• Booking UK and occasionally international travel for the team
• Booking meeting rooms and conferences
• Process expenses and manage quarterly invoices
• Deputise for the Business Services Lead when required
• Coordinate internal and external team events including lunches, office events and socials
• On occasion cover for Investor Relations Associate when require
An excellent opportunity for a proactive, highly organised candidate seeking a hybrid role using their Office Management and PA experience within a high end, boutique finance environment!!
Angela Mortimer Plc act as a recruitment business for this role. If you are already registered with us please contact your consultant directly. Unfortunately due to the high volume of applicants we are unable to respond to every application but will be in touch should your CV be suitable.
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