Management Assistant for a prestigious law firm
Looking for a Management Assistant position? We have a job for you.
Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Office Managers, Sales & Marketing Assistants and Customer Service Representatives. We provide both permanent and interim contracts.
We are seeking a highly organised Management Assistant to support the efficient operation of the firm and provide high-level administrative support to partners and teams. This role plays a central part in ensuring business activities run smoothly and professionally across all areas of the practice.
Salary package : €3000 to €4000, depending on experience
The role is inclusive of, but not limited to :
Executive & Communication Support
- Oversee complex calendar management for partners
- Monitor and manage email correspondence, prepare draft replies, and ensure record-keeping
Operational Coordination
- Organize internal meetings from end to end, including participant coordination, logistics, catering, and invitations
- Support the planning and delivery of firm events, including international conferences
- Arrange domestic and international travel, covering transportation, accommodation, dining, and adherence to applicable travel policies
- Manage registrations for conferences, seminars, and external professional events
Financial & Administrative Activities
- Assist with billing processes, including invoice preparation, payment follow-up, and coordination with finance teams and fee earners
- Produce, edit, and format high-quality business documents and presentations using standard office software
- Maintain structured document management systems, both digital and physical, including electronic signature processes and due diligence files
- Process expense claims, corporate card reconciliations, and supplier invoices
Office & Practice Support
- Draft correspondence and engagement documentation as required
- Provide practical office support, including document production and general administrative assistance
- Contribute flexibly to ad hoc tasks to support the overall effectiveness of the office
Essential Skills and Experience :
- Professional Experience: Minimum of 3–5 years’ experience in a similar role, preferably within a professional services or legal setting
- Languages: Full professional proficiency in Dutch, French, and English, both written and spoken
- Core Competencies: Strong organizational skills, attention to detail, and a high level of reliability
- Working Style: Collaborative, proactive, and solutions-oriented with a positive mindset
- Technical Proficiency: Advanced user of Microsoft Office (Word, Excel, PowerPoint) and confident working with digital platforms and document management tools
Interested ? Please send your CV to Sébastien Guerard, Recruitment Consultant, at sg@excel-interim.com or give him a call at the following number : 02 646 50 50
To apply for this role
