Evening Office Assistant for an interntional firm!
Are you looking for a new exciting challenge in an administrative support role? Are you open to working afternoon/evening? Then this job might be for you
Excel Careers and Excel Interim is a Recruitment Consultancy specialized in administrative support profiles such as receptionists, management assistants, executive / personal assistants, HR assistants, sales and marketing assistants, office managers, customer service, digital marketing officers, etc. We work with companies in a variety of sectors and offer both permanent and temporary contracts.
For one of our clients, a law firm located in Brussels, we are currently looking for an evening (11.30am until 8pm) Office Assistant.
Your profile:
Exeprience as an Office Assistant or Management Assistant
Experience in a Law firm or Consultancy (with a Partners structure) is preferred!
Dutch and/or French native or equivalent with fluent English
Excellent knowledge of Microsoft Office tools
Excellent ability to prioritize, good organizational and communicational skills
Eye for detail and quality, results-minded and service-minded, autonomous and flexible
Your responsibilities:
Manage incoming phone calls and greet visitors.
Provide a wide range of administrative support, primarily to lawyers and additionally to the accounting team.
Coordinate the preparation and follow-up of monthly billing processes.
Arrange travel bookings (flights and hotels), either through the travel agency or directly.
Manage calendars, including scheduling meetings, conferences, business lunches, travel arrangements, and conference calls.
Organize meetings, including room setup and lunch orders.
Liaise with building reception regarding visitors, parking spaces, and deliveries.
Oversee the badge access system.
Supervise office facilities and manage office supply orders.
Handle HR and health insurance matters, including reimbursement requests.
The offer:
Full-time temporary-in-view-to-permanent position
Very competitive salary and benefits package
Easy access by public transportation
International and dynamic environment
Interested? Please send your CV to jlm@excel-careers.com
To apply for this role
