Executive Coordinator in Recruitment
Executive Coordinator – Due Diligence & Referencing
Location: Birmingham (Hybrid: office and remote working)
Are you highly organised, detail-driven, and passionate about compliance and process excellence? Our client is looking for an Executive Coordinator to join their Compliance & Referencing team. This team plays a crucial role in assessing the professional backgrounds of candidates on behalf of corporate clients. The role offers the opportunity to become deeply involved in compliance and referencing operations, with a view to growing into a more Project support role.
As an Executive Coordinator, you will provide hands-on administrative and operational support to the Referencing Consultants managing due diligence and compliance checks. You will be responsible for coordinating multiple stages of the referencing process, ensuring everything from Right to Work documentation to detailed background checks are completed accurately, on time, and to the highest standards.
You will also act as a point of contact across internal teams, external assessors, and candidates, handling confidential data with professionalism and maintaining integrity throughout all processes.
Key Responsibilities
Provide proactive diary management and operational support to Referencing Consultants, ensuring smooth coordination of workloads and deadlines. You will manage right to work checks, ensuring full compliance with all current legislation. Lead and support all aspects of the due diligence process, including:
- Employment history and reference checks
- DBS and criminal record checks
- Social media screening and internet footprint checks
- Verification of professional and academic qualifications
- Set up and track assessments, references, and candidate background reports
- Undertake compliance audits and regular data integrity reviews to ensure all documentation meets internal standards and regulatory expectation
- Maintain accurate and up-to-date records on Salesforce, ensuring system compliance and audit readiness.
- Generate consultant contracts, prepare reports, and ensure legal and compliance processes are followed end-to-end.
- Format CVs and prepare candidate or consultant documentation in line with company requirements.
- Coordinate team or client meetings, including diary scheduling and follow-up actions through the CRM.
- Collaborate with colleagues across team to provide cover and share best practice.
Experience Required:
- Experienced in administrative, compliance, or HR coordination roles, ideally within a corporate environment.
- This role will suit someone who thrives in a structured environment, enjoys working with detail, and understands the importance of compliance.
Katie Bard is acting as an agency and is an equal opportunities employer
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