Legal Operations Specialist – Paris Office!
Looking for a new exciting challenge in a a Law Firm in Paris? We have a job for you!
Excel Careers/Excel Interim is a Recruitment Consultancy specialized in administrative support profiles such as Receptionists, Management Assistants, Executive/Personal Assistants, HR Assistants, Sales and Marketing Assistants, Office Managers, Customer Service, Digital Marketing Officers, etc. We work with companies in a variety of sectors and offer both permanent and temporary contracts.
We are seeking a proactive and experienced Legal Assistant to work for one of our clients, a Law Firm in Paris. You would provide high-level administrative and operational support to the partners in the Paris office, including those visiting from other international locations. The role plays a key part in ensuring the seamless day-to-day functioning of the legal practice.
Key Responsibilities:
- Manage the end-to-end billing cycle, ensuring timely processing of monthly invoices.
- Support partners and associates in managing financial performance, monitoring file balances, and maintaining accurate financial reporting.
- Assist with client relationship management, including CRM data entry and business development activities.
- Coordinate the preparation and submission of client tenders and proposals, liaising with relevant internal and external stakeholders.
- Oversee document management and compliance processes, including conflict checks and client due diligence.
- Handle file openings, rate applications, engagement letters, and matter specifications.
- Identify files ready for closure, reconcile balances, and oversee archiving of completed matters.
- Manage inboxes, diaries, travel, and meeting arrangements for lawyers, anticipating needs and resolving scheduling conflicts.
- Prepare meeting materials, itineraries, and travel documentation with precision and attention to detail.
- Coordinate document production, formatting, and presentation materials for client use.
- Provide administrative support across office operations—reprographics, mail handling, visitor reception, IT coordination, and event organization.
- Ensure adherence to firm policies on risk, compliance, and quality assurance.
- Complete mandatory internal training and contribute to the firm’s culture of continuous improvement.
- Provide backup support to other assistants when required.
Skills and Experience:
- Strong organizational skills, self-motivation, and the ability to take initiative.
- Minimum of three years’ experience in a legal support role within an international or comparable professional services environment.
- Excellent written and verbal communication in both French and English.
- Exceptional attention to detail and the ability to prioritize in a fast-paced environment.
- Strong interpersonal skills, with the ability to build productive working relationships and influence effectively.
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, and Word); familiarity with Chrome River, 3E, and Intapp is an advantage.
Please only apply if you have previous working experience in a Law Firm and are fluent in English + French.
Interested?
Please send your CV to bl@excel-interim.com. We are looking forward
To apply for this role
