Legal Practice Assistant – International Focus
Looking for a job as an Administrative Legal Assistant? We have a job for you!
Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Office Managers, Sales & Marketing Assistants and Customer Service Representatives. We provide both permanent and interim contracts.
We are currently recruiting an Administrative Legal Assistant for one of our clients, a Law Firm based in Brussels.
Salary package: monthly salary in line with experience.
The role is inclusive of, but not limited to:
- Organize and manage schedules, including meetings, training sessions, and client engagements.
- Provide assistance with conflict checks and the setup of new case files.
- Support the invoicing cycle by preparing, formatting, and storing billing documents, ensuring accuracy and coordination with the finance department.
- Track and process time entries, releasing timesheets as necessary.
- Handle travel logistics, including hotel arrangements, transport bookings, and preparation of expense reports; occasionally assist with mobile data/travel settings.
- Manage registrations and attendance for professional events and external meetings, including updating agendas and itineraries.
- Compile legal documents for submission by printing, formatting, scanning, binding, and organizing them for dispatch and storage (digitally and physically).
- Maintain an organized system for filing and retrieving case-related documents and correspondence.
- Manage general administrative tasks such as printing, document formatting, and scanning.
- Arrange hospitality services including catering, restaurant bookings, and transportation for clients or internal events.
- Assist in business development activities by coordinating with local marketing staff on deadlines, follow-ups, and task management.
- Work in close collaboration with front desk personnel and other administrative support staff to maintain operational efficiency; provide coverage during staff absences as needed.
Essential Skills and Experience:
- Secondary education or equivalent qualification is essential.
- A minimum of 3 years of experience in a secretarial or administrative support role, ideally within an international legal environment.
- Fluent in both English and Dutch; proficiency in French is advantageous.
- Advanced skills in Microsoft Office applications (Word, Excel, Outlook).
- Highly organized with excellent attention to detail.
- Capable of handling multiple priorities and working effectively under pressure.
- Strong interpersonal and communication skills, both written and verbal.
Interested?
Please send your CV to Lotta Blomqvist, Recruitment Consultant, at bl@excel-interim.com or give her a call at the following number: 02 646 50 50.
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