All-round Office Assistant
Looking for a new challenge in an All-round Office Assistant round? We have a job for you!
Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers, Customer Service Representatives and Digital Marketing Officers. We provide both permanent and interim contracts.
We are currently recruiting an All-round Office Assistant for one of our clients, an international firm located in Brussels to help with office operations and provide superior support to the lawyers and, as such, enable them to operate at optimum efficiency.
Your Tasks and Responsibilities:
Answering phone calls, taking messages, and managing correspondence
Greeting visitors
Overseeing meeting room arrangements
Ordering and maintaining stationery and office supplies
Sorting and distributing incoming mail and organizing outgoing mail
Organizing, coordinating, and arranging meetings for lawyers, including scheduling client appointments
Managing calendars
Booking travel (hotels, flights, trains, taxis, etc.)
Preparing court documents
Copying and printing materials
Creating and maintaining filing systems and other office organization tools
Collecting billing information, reviewing drafts, and coordinating with partners and the billing team to ensure invoices are finalized and sent on time
Your Profile:
Ideally 2 years of experience in a similar role
Demonstrate strong written and verbal command of English and French or Dutch
Thrive in a mature and dynamic environment
Possess advanced proficiency in MS Office
Exhibit excellent organizational skills with a knack for prioritization
Approach tasks with a problem-solving mindset, ensuring timely completion
Manage sensitive information discreetly
Embrace a flexible and open-minded attitude in the workplace
Display discipline and adeptness in handling a diverse range of tasks simultaneously
Maintain a customer-focused and service-minded approach
Our Offer:
Full-time permanent contract
Competitive remuneration package in line with your qualifications and experience
International and human working environment
Learning opportunities, Personal Development scheme, etc.
Interested? Please send your CV to Julien Massion, Recruitment Consultant at JLM@excel-careers.com
To apply for this role
